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Information Systems Services

Procurement For Staff

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 Apple Procurement 

Apple Procurement

Why should I buy Apple products from CompuB?

Following a recent collaborative initiative between DCU,  DIT and TCD, CompuB have been awarded the tender for the supply of Apple Hardware to DCU. 

While DCU staff are able to purchase Apple products for work, we want to draw your attention to the following important information;

  • DCU network drives such as the H, L, N or X drives will not be accessible.
  • Some university software is not currently available for Mac.
  • You will need to purchase a separate adapter in order to connect a MacBook to DCU projectors.

ISS advise that you evaluate your computing needs along with the cost before deciding to purchase an Apple computer.

If unsure about purchasing a Mac, please contact ISS and we will be able to advise you further.

What are the details of the Apple products available?

In conjuction with ISS, CompuB have made an online webstore available, with the educational discount applied to all models.  Please click on the link below to proceed to the CompuB education webstore.  When prompted, enter 'educationstore0414'as the password.  Once you've accessed the CompuB webstore, you'll need to create an account (Click on 'Create Account'in the top left hand corner).

Please note that you need a valid DCU PO number to place an order on the CompuB webstore.

CompuB Logo

Click here to access the CompuB webstore

 Laptop procurement 

Laptop Procurement

This page is currently been updated with new laptop specifications. If you need to order a new laptop please contact the ISS Service Desk on 01700 5007

Kind Regards,

Desktop Development Team

 PC procurement 

PC Procurement

This page is currently been updated with new laptop specifications. If you need to order a new laptop please contact the ISS Service Desk on 01700 5007

Kind Regards,

Desktop Development Team

 Printer Procurement 

Printer Procurement

Please find below list of available printers:

For list of suppliers click here 

 

Mono & Mono Network

Please contact Campus Stationary for the latest prices for the following two HP printers and cartridges.

Please note that prices in the market place fluctuate periodically and therefore it is possible that different quotes may be given for the same item at different times.

 Model HP P1102 (usb) 

Model HP P1102 (usb)

This printer is €120.95 and the toner for this is €31.16 (original) or €22.00 (generic)

For full specification please click here

 HP M451DN (Network) 

HP M451DN (Network)

This printer is €284.90 and the toner for this is €52.04 (Black) and €73.99 (Colours) - All original cartridges as no generic available

For full specification please click here

Mono & Mono Network

 Kyocera FS2100DN 

Kyocera FS2100DN

  • Standard black and white printer
  • 40ppm & double sided
  • 0.7 cent per page service to include toners
  • Running costs significantly lower than similar HP product
  • Service contract covers all toners and maintenance
  • Price: €495 + vat per unit
  • For full specification please click here

FS2100DN

 Kyocera FS4100DN 

Kyocera FS4100DN

  • Standard black and white printer
  • 45ppm & double sided
  • 0.7 cent per page service to include toners
  • Running costs significantly lower than similar HP product
  • Service contract covers all toners and maintenance
  • Price: €695 + vat per unit
  • For full specification please click here

FS2100DN

 

Black & White MFP

 Kyocera 3540MFP 

Kyocera 3540MFP

  • Black and White Desktop Multi-functional Device
  • Print, Copy and Scan
  • 1 cent per page service to include toners
  • Running costs significantly lower than similar HP product
  • Service contract covers all toners and maintenance
  • Price: €1,378 + vat per unit
  • For full specification please click here

fs3540

 

Colour MFP

 Canon iSensys MF8550CDN 

Canon iSensys MF8550CDN

  • Standard Colour Desktop Multi-functional Device
  • 20ppm colour and mono
  • First 12 months service (return to base) free of charge
  • Price: €579 + vat per unit
  • For full specification please click here

Canon-Sensys-MF8550CDN

Network Colour Laser Printer

Kyocera FSC5400DN

  • Network Colour Laser Printer
  • 35 ppm and double sided
  • 12 cent colour and .8 cent service including toners
  • Running costs significantly lower than similar HP device
  • Service contract covers all toners and maintenance
  • Price: €897 + vat per unit
  • For full specification please click here

fsc5400dn

 
 Software Procurement 

Attention all staff members.

Please be advised that Microsoft Office is now available to download for free for all members of staff on their personal devices.

Please visit www.dcu.ie/office365

Software Procurement

Staff wishing to procure software may either take advantage of the site license agreements currently held by DCU, or by purchasing software from an educational reseller. DCU Staff are advised that any software they use must be purchased and licensed correctly as per the Code of Conduct for the Use of Computer Resources. The ISS Software Catalogue contains details of software available in DCU and how to purchase licenses that are not already owned.

Site Licensed Software

DCU currently maintain site licenses for various software applications that staff may download and install onto their machine. These applications are:

Microsoft Home Use Program (HUP)

DCU employees are eligible to participate in Microsoft’s Software Assurance Home Use Program (HUP). This program enables you to get a licensed copy of most Microsoft® Office desktop PC applications to install and use on your home computer.

Under the Home Use Program, you and our other employees who are users of qualifying applications at work (Microsoft Office 2013, Microsoft Project 2010 and Microsoft Office for Mac 2011) may acquire a licensed copy of the software to install and use on a home computer.

Please note that under the licensing terms of the Home Use Program, should you cease to be an employee of Dublin City University, you will no longer qualify for the program, and will have to remove the installed software from your computer.  If the event that DCU choose not to renew the Microsoft Campus license, you will have to uninstall the software from your computer (ISS will advise users in advance of any change to the Campus License)

To access the Microsoft Home Use Program Web site:

1. Go to http://hup.microsoft.com/.
2. Select the country to which you want your order to be shipped to and choose the language for viewing the order Web site.
3. Enter your DCU e-mail address and insert the following program code 5D029BDA5A.
Note: This program code is assigned to Dublin City University for our sole use in accessing this site. You may not share this number with anyone outside DCU.
4. Place your order online, and either download the software to your computer, or order installation media. Please note that a fulfillment fee will be charged to cover packaging, shipping, and handling costs.

SPSS

Staff are entitiled to install SPSS on their work and personal machines. Installing it on their personal machines is subject to the license agreement here that Staff must sign and return to ISS.

McAfee VirusScan

Staff are entitled to install McAfee VirusScan on their work and personal machines.

LabView

Staff are entitled to install LabView for both teaching and research purposes on their work machines.

Please note that site license software runs on a subscription basis, and only applies while you are a current staff member in DCU. Once you are no longer a member of staff, you will no longer be entitled to install/use the software.

Purchasing Software

If you wish to install software that is not covered by a site license agreement above, then the software will have to be purchased. ISS currently deal with a number of resellers who provided educational pricing on a number of software applications. These vendors are:

Please contact the vendors above in regards to purchasing software.

 Non Standard Procurement 

Non Standard Procurement

It is expected that the standard models of PCs, laptops will meet the requirements of the majority in DCU. However, if you feel that you require specialised equipment to perform your duties the process below can be used to make a case based on your technical requirements.

Process

  1. Ensure that your requirements can not be met with the standard equipment before submitting your request.
  2. Gather the details on the specification of equipement required to meet your requirements.
  3. Fill out the email template from the link below and send to the ISS Service Desk - you will receive a call reference number by return email.
  4. If all the required information has been submitted you will receive a decision within 2 working days.
  5. If further information is required from you or any testing is required .. the decision will be made within 2 working days after gathering all the required information and performing any necessary testing. If testing is required you will be given an estimate as to how long this may take.

Non standard PC/Laptop request form

Click here to fill out the web form.

 Computer Setup 

Procurement - Computer Setup

Congratulations! You have ordered a new computer from Dell. What are the next steps?

  1. You will receive an email confirmation from the DCU Dell account manager of your order in the next few days with expected delivery of the computer within 10 working days.
  2. Dell PC's and Laptops arrive almost ready to go out of the box with the DCU Windows 7 version pre-installed. This includes Microsoft Office 2010 and McAfee anti-virus.
  3. In order to setup your computer for the first time you must have a computer name which you can get by contacting ISS.
  4. The machine must be connected using an active network cable to the DCU network on campus the first time it is started so that it can be registered.

See below for more information about what needs to be done when your PC or laptop arrives.

 

 Standard DCU PC & Laptop Windows setup 

Standard DCU PC & Laptop Windows setup

As part of the procurement process, all new Dell PC's & laptops now come with a pre-image of Windows 7 that includes Microsoft Office 2010 and McAfee antivirus installed.

New machines can only have Windows 7 due to Microsoft discontinuing support for both Windows XP and Office 2003 in 2014. ISS will then no longer be in a position to provide support for these products and we are migrating all users to Windows 7 and Office 2010, please see below for more information on this.

ISS does not currently support Windows 8.

Microsoft Office

If you require a version of Microsoft Office other than Office 2010 you will need to log a ticket at https://iss.servicedesk.dcu.ie stating the technical reasons why Office 2010 is not suitable and this will be reviewed.

Microsoft discontinues XP support statement

In 2002 Microsoft introduced its Support Lifecycle policy based on customer feedback to have more transparency and predictability of support for Microsoft products. As per this policy, Microsoft Business and Developer products, including Windows and Office products, receive a minimum of 10 years of support (5 years Mainstream Support and 5 years Extended Support), at the supported service pack level.

Windows XP SP3 and Office 2003 went end of life on April 8, 2014.

There will be no new security updates, non-security hot-fixes, free or paid assisted support options or online technical content updates.

Running Windows XP SP3 and Office 2003 after their end of support date may cause exposure to potential risks, such as:

  • Security & Compliance Risks — Unsupported and unpatched environments are vulnerable to security risks. This may result in an officially recognised control failure by an internal or external audit body, leading to suspension of certifications, and/or public notification of the organization’s inability to maintain its systems and customer information.
  • Lack of Independent Software Vendor (ISV) & Hardware Manufacturers support — A recent industry report from Gartner Research suggests "many independent software vendors (ISVs) are unlikely to support new versions of applications on Windows XP in 2011; in 2012, it will become common." And it may stifle access to hardware innovation: Gartner Research further notes that in 2012, most PC hardware manufacturers will stop supporting Windows XP on the majority of their new PC models.

ISS recommends that if a computer/laptop is more than 4 years old and has less than 4gb of ram, it should not be upgraded to Windows 7.

Out of warranty hardware can be expensive to replace parts, the option is to consider purchasing a new Desktop or a Laptop with a 5 year warranty.

 

 Suppliers 

Suppliers List

Below is a list of suppliers that ISS recommend and are set up on the DCU finance system

Campus Stationary
Contact: Derek Ryan
derek.ryan@dcu.ie
Tel: 5763
Fax: 5035

PCI Group - Printer Sales & Repair
Contact: Brendan Carroll
brendan.carroll@pcigroup.ie
Tel: 01 8482900
Fax: 018482904
http://www.pcigroup.ie

Bryan S. Ryan - Printers Sales
Contact: Peter O'Hanlon
pohanlon@bryansryan.ie
Tel: 01 4047947
http://www.bryansryan.ie


Critical Data Services - Data Recovery
recovery@criticaldata.ie
Tel: 01 8612280
Fax: +353 1 5078217
http://www.criticaldata.ie/