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Last Updated-November 2017

November 2017

Allstaff email sent 27th October, reminder sent 13th November

*IMPORTANT NOTICE REMINDER* 

We have outlined the Pay dates\deadlines for the Christmas period below.
I would appreciate if you could ensure that this notice is brought to the attention of any staff member that may not be on this mailing list e.g. Part-Time staff, Post Grads in receipt of Studentships.  It is imperative that these dates are met to enable Payroll to meet our banking deadlines. 

If you are involved in Staff Request processing https://staffrequest.dcu.ie, please note that the cutoff date of Friday 17th November applies to both new and contract extensions covering the period up to and including 1st January 2018.  It is important to note that Staff Requests received after that date cannot be processed until the New Year which could possibly result in an employee being left without pay for the Christmas period. 

HR will generate the contracts from the above staff requests and these contracts must be signed and returned by the staff members to the HR Office as soon as possible, BUT no later than Thursday 30th November 2017, including fully completed Employee Detail Payment Forms (EDPF) processed on line where appropriate.

 

For All Other Paper Work the deadline is 5pm on Friday 01st December 2017.

It is imperative that all part-time staff submits any outstanding claims by this date to ensure that their Tax and PRSI Weeks are accurate for 2017 tax year.

If you are involved in returning part-time claim forms on behalf of the part-timers in your area you may need to set your deadline date earlier than the 01st December.  All fully completed, approved claims must be in the payroll section by 5pm on Friday 01st December, to ensure that these claims are processed within the Christmas pay run. 

As you can appreciate, earlier pay dates puts extreme pressure both on Payroll and the HR Departments. In order to meet the listed pay dates it is imperative that the deadline dates are met, we will NOT be in a position to accept late paper work or to issue pay advances.

 

PayrunPaydate
DCU Monthly Full Time & Fixed Hrs Thursday 21st Dec
DCU Part Time Claims\Lump SumsThursday 21st Dec
DCU Retiree'sThursday 21st Dec
DCU Weekly PayrollOn Friday 15th December THREE week’s wages will be paid. As staff are paid weekly in   arrears, this payment will cover for week ending 08th December, 15th December and 22nd December inclusive, A further payment will be made on Friday 29th December covering week ending 29th December i.e. to the last week of the current tax year. Next pay date will beFriday 12th January 2018 which covers your pay for week ending 5th January 2018, which will be week one for the new tax year
DCU Commercial DAC Monthly Thursday 21st Dec
DCU Commercial DAC Weekly As DCU Weekly Staff Above
DCU Educational TrustThursday 21st Dec
External Examiners & QAR'sWednesday 15th Dec
PostgraduateThursday 21st Dec

 

 

April 2017

Allstaff email sent 06th April 2017

In line with the Public Service Stability Agreement 2013-2018 (Lansdowne Road Agreement) and the Financial Emergency Measures in the Public Interest Act 2015 Salary Scales have been revised from 1st April 2017. The changes are outlined below.

Salary Increases with effect from 1 April 2017 

In accordance with the Agreement and the legislation, full-time annual basic salaries up to €65,000 will be increased by €1,000 with effect from 1 April 2017.

Restoration of Haddington Road Agreement/FEMPI Act 2013 Pay Reductions  

The key principle is that the rate of pay you are on today will be restored to what it was in June 2013 before the cuts applied, over the timeframe set out in the letter of sanction as follows:

Where a public servant currently in receipt of annualised remuneration of between €65,000 and €110,000 had their salary reduced under the terms of the Haddington Road Agreement/FEMPI Act 2013, one half of the reduction will be restored to his/her salary with effect from 1 April 2017. The second half of the reduction will be restored on 1 January 2018.

Where a public servant currently in receipt of annualised remuneration above €110,000 had their salary reduced under the terms of the Haddington Road Agreement/FEMPI Act 2013, one third of the reduction will be restored to his/her salary with effect from 1 April 2017. The second third of the reduction will be restored on 1 April 2018 and the final third on 1 April 2019.

Off-Scale Salaries

The restoration of Haddington Road Agreement/FEMPI Act 2013 pay reductions set out above is only applicable to staff on an off-scale salary where that salary was subject to the HRA/FEMPI Act 2013 pay reductions.

Implementation timeframes

  • For weekly paid staff on Thursday, 13 April 2017 (pay for week ending 7th April)
  • For monthly paid staff on Friday, 28 April 2017 ( pay for the full month of April)

 

Revised Salary Scales are available on the payroll web page at 

http://www.dcu.ie/finance/payroll/payscales.shtml

 

 

 

February 2017

Allstaff email sent 15th February 2017

Year End Documents: Under statutory regulations staff in employment at 31st December 2016 are due to be supplied with a P60 and PRD60 Certificate (Pension Related Deduction Certificate relates to DCU staff only).  Staff and retired staff that receive their pay slips currently via Core Portal now have access to these year-end documents, to view/print via their Core Portal page at https://www.dcu.ie/pls/coreportal_live 

(If you wish to print a copy of the P60 after viewing please hit Generate P60 at bottom of screen)

Should you require further information on Core Portal please click here 

For the remaining staff (DCU Part-Time casual) these documents are being put in the internal mail today and will be making their way to the school/department administrator over the next few days. They are in a self-seal format similar to your pay slip, just larger in size.

FAO - Administrative staff responsible for internal mail please ensure that these are forwarded on to staff safely.  Should part-time staff not be on the premises in the near future, I would appreciate if you could forward the documents to their home address where available, if you are confident it is their up to date address. If you are unsure of an address please return the documents to the Payroll Office asap.

Retired staff members (Not using Core Portal) – P60’s will be mailed today to the current home address on the system.

Again we remind staff not on Core Portal to please keep all of these documents safely as paper copies cannot be raised at a later date.

Please go to the links below to get a full explanation of the figures on your P60 & PRD60 as they do not always represent your actual gross salary

http://www.dcu.ie/finance/P60.shtml & http://www.dcu.ie/finance/PRD60.shtml

Just to remind staff that the payroll office updates their web page on and ongoing basis see

http://www.dcu.ie/finance/payroll.shtml 

Please note there is also an FAQ section at https://www4.dcu.ie/finance/payrollfaq.shtml

All payroll queries should be directed to our central email addressPayroll@dcu.ie

 

 

January 2017

Year End Tax Returns and P60’s

All P60s will be available before the appropriate due date of 15th February 2017.  An all staff email will be issued once they have been completed. 

Payroll Website

Our website has been recently updated in line with any recent Budget\Process changes, please click on link below for further info

https://www4.dcu.ie/finance/payroll.shtml

 

November 2016

Re Allstaff email sent 08th November, Reminder regarding Deadlines and Paydates sent 25th November.

Listed below are the schedules of pay dates for the Christmas period, December 2016, for all staff. In order to meet these deadlines the following information is required:

From Deans, Heads, Faculty Administrators and PI (Research Accounts):

1. All Staff Requests for both new contracts and extensions (covering the period up to and including 1st January 2017 minimum) must be lodged with the HR Office by Friday  18th November 2016.  Staff requests received after this date will not be processed until January 2017.

From Staff:

2. HR will generate the contracts from the above staff requests and these contracts must be signed and returned by the staff members to the HR Office as soon as possible, BUT no later than Thursday 01st December 2016, including fully completed wages payment forms processed on line where appropriate.

For All Other Paper Work the deadline is 4pm on Friday 02nd December 2016.

It is imperative that all part-time staff submits any outstanding claims by this date to ensure that their Tax and PRSI Weeks are accurate for 2016 tax year.

Monthly salaries:        Will be in the bank on Thursday 22nd. December 2016.

Part-time salaries:      Will be in the bank on Thursday 22nd. December 2016. Hours worked up to 15th December will be paid subject to the Head of School’s approval.

Weekly wages:            On Friday 16thDecember THREE week’s wages will be paid. As you are paid weekly in arrears, this payment will cover for week ending 09th December, 16th December and 23rd December inclusive, A further payment will be made on Friday 30th December covering week ending 30th December i.e. to the last week of the current tax year. Next pay date will be Friday 13th January 2017 which covers your pay for week ending 6th January 2017, which will be week one for the new tax year.

Postgraduate:             Will be in the bank on Thursday 22nd December 2016.

     

Campus Companies-

DCU Commercial Ltd.:          As DCU weekly staff above.

Weekly Paid staff:

 

Campus Companies-

DCU Commercial Ltd./

Ed Trust                                  As DCU monthly staff above.

Monthly paid Full and Part-time staff.

 

Under NO circumstances will payroll be in a position to pay advances. Your co-operation and assistance in supporting these arrangements will be appreciated.

 

 

October 2016

There may be changes in your net pay wef October Payday 14/10/2016 (Weekly Paid) or Payday 28/10/2016 (Monthly Paid) due to the following reasons

1-VHI Renewal 2016/17

If you are a member of the DCU Group Scheme and have a VHI deduction via your salary all policies are renewed wef 01/10/2016 so there may be an increase in your annual premium which would mean an increase in your VHI deduction and reduction in your net pay.   Please check your renewal documents from VHI and if you have any queries in relation to this please direct them to VHI at 1890-444444 and please have your VHI Policy number at hand to quote

2-Changes to Income Continuance Plan Deductions (Income Continuance, Group Life and Serious Illness) wef 01/10/2016

Please refer to allstaff email sent from Marian Burns (Director of HR) sent 29th September notifying the changes 

Dear Colleagues
Further to my email regarding the review of the Group Income Continuance Plan, please find attached the completed review document.
(Click here to view document)-Standard AD Username and Password required to access document
Kind regards
Marian

Ms. Marian Burns

Director of Human Resources
Dublin City University
Glasnevin Campus
Dublin 9
Tel: +353 7005148

Original Allstaff email sent from Marian Burns (Director of HR) sent 29th August

Dear Colleagues
Please find attached an update regarding the Group Income Continuance Plan (click here to view letter). The attached outlines the changes to the current rates and benefits of the plan.  
To further explain these changes, we will be facilitating a series of workshops on Tuesday 30th August in the Larkin Lecture Theatre, T101, at the following times:

12.00 p.m. - 12.45 p.m.
1.00 p.m. - 1.45 p.m.
2.00 - 2.45 p.m.
Representatives from Cornmarket will be available at these workshops to answer any questions you may have.
Kind regards

Ms. Marian Burns

February 2016

Allstaff email sent 11th February 2016

Year End Documents: Under statutory regulations staff in employment at 31st December 2015 are due to be supplied with a P60 and PRD60 Certificate (Pension Related Deduction Certificate relates to DCU staff only).  Staff and retired staff that receive their pay slips currently via Core Portal now have access to these year-end documents, to view/print via their Core Portal page at https://www.dcu.ie/pls/coreportal_live 

(If you wish to print a copy of the P60 after viewing please hit Generate P60 at bottom of screen)

Should you require further information on Core Portal please see - http://www.dcu.ie/sites/default/files/finance/2015%20Coreportal.pdf  

For the remaining staff (DCU Part-Time casual) these documents are being put in the internal mail today and will be making their way to the school/department administrator over the next few days. They are in a self-seal format similar to your pay slip, just larger in size.

FAO - Administrative staff responsible for internal mail please ensure that these are forwarded on to staff safely.  Should part-time staff not be on the premises in the near future, I would appreciate if you could forward the documents to their home address where available, if you are confident it is their up to date address. If you are unsure of an address please return the documents to the Payroll Office asap.

Retired staff members (Not using Core Portal) – P60’s will be mailed today to the current home address on the system.

Again we remind staff not on Core Portal to please keep all of these documents safely as paper copies cannot be raised at a later date.

Please go to the links below to get a full explanation of the figures on your P60 & PRD60 as they do not always represent your actual gross salary

http://www.dcu.ie/finance/P60.shtml & http://www.dcu.ie/finance/PRD60.shtml

Just to remind staff that the payroll office updates their web page on and ongoing basis see

http://www.dcu.ie/finance/payroll.shtml 

Please note there is also an FAQ section at https://www4.dcu.ie/finance/payrollfaq.shtml

All payroll queries should be directed to our central email addressPayroll@dcu.ie

 

January 2016

Allstaff email sent 07th January 2016

As a follow on from our email of 22nd December, there are changes due with effect from 1st January 2016 under the Financial Emergency Measures in The Public Interest Bill 2015 and The Lansdowne Road Agreement.

The following will be included in this week’s/month’s pay where appropriate:

DCU Staff and DCU Retirees:

1)      1) Changes to the thresholds for the Pension Related Deduction.

2)      2) If your full time equivalent gross salary is under €31,000 the appropriate salary adjustment has been applied.

3)      3) For retirees (where appropriate) the adjustment to the Public Service Pension Reduction

All Staff:

1)      Any further Budget 2015 adjustments.

Weekly paid staff are being paid this Friday for week ending Friday 1st January therefore the changes in tomorrow’s pay reflects 1 day only rather than a full week. Friday the 15th January should reflect a full standard week.

PLEASE NOTE:  As you can appreciate the above creates a vast amount of extra work for the payroll department, which has to be done in a very tight time frame.  In order for us to meet these deadlines I am requesting staff that may have queries regarding these changes do not phone the payroll office, instead can you email our central email Payroll@dcu.ie .  We will endeavor to address these AFTER we have completed ALL the January pay runs.

Details of these changes are in the attached documents:

1) Dept. of Ed. Skills sanction

2) Circular 18/2015 Changes to the Public Service Pension Reduction (PSPR)

further information is available on the following link

http://www.oireachtas.ie/documents/bills28/bills/2015/9115/b9115d-memo.pdf

Year End Tax Returns and P60’s

All P60s will be available before the appropriate due date of 15th February 2016.  An all staff email will be issued once they have been completed. 

Payroll Web Page

FAQ section on the payroll web page holds a vast amount of information that can answer a lot of general queries for both new and existing staff see https://www4.dcu.ie/finance/payrollfaq.shtml 

 

December 2015

Allstaff email sent 22nd December 2015

The Financial Emergency Measure in the Public Interest Bill 2015 was signed off early in December.  One of the changes included in the bill related to the Pension Related Deduction for 2015. The exempt rate was increased by €2,500 (see below) with effect from 1st January 2015.

 

Old Rates

%

New Rates

%

First €15,000

0%

Frist €17,500

0%

Next €5,000

2.5%

Next €5,000

2.5%

Next €40,000

10%

Next €40,000

10%

Balance

10.5%

Balance

10.5%

 

These changes have been applied to your last payment for 2015 and include any arrears due.

 

Any future changes due in line with the bill will be applied as instructed see link below for full details.

 

http://www.oireachtas.ie/viewdoc.asp?fn=/documents/bills28/bills/2015/9115/b9115d-memo.pdf

 

 

 

November 2015

Allstaff email sent 03rd November, Reminder Sent 26th November

This is a reminder of the payroll deadlines and pay dates for December 2015.

All Outstanding Contracts must be returned to HR and wages payment forms (where appropriate) completed on line by MONDAY 30th NOVEMBER.

 

PT Claim Forms, Overtime forms and any other miscellaneous adjustments the deadline is

4pm on Tuesday 1st December 2015.

 

It is imperative that all part-time staff submit any outstanding claims by this date, to ensure

their Tax and PRSI Weeks are accurate for 2015 tax year. Hours worked up to 15th

December will be paid subject to the Head of School’s approval.

 

 

Monthly salaries:         Will be in the bank on Tuesday 22nd. December 2015.

 

Part-time salaries:       Will be in the bank on Tuesday 22nd. December 2015.

 

Weekly wages:             On Friday 18th December THREE week’s wages will be paid. As you are paid weekly in arrears, this payment will cover for week ending 11th December, 18th December and 25th December inclusive, i.e. to the last week of the current tax year. Next pay date will be Friday 8th January 2016 which covers your pay for week ending 1st January 2016, which will be week one for the new tax year.

 

Postgraduate:              Will be in the bank on Thursday 17th December 2015.

           

Campus Companies-

DCU Commercial Ltd.:           As DCU weekly staff above.

Weekly Paid staff:

 

Campus Companies-

DCU Commercial Ltd./

Ed Trust                                  As DCU monthly staff above.

Monthly paid Full and Part-time staff.

 

Under NO circumstances will payroll be in a position to pay advances. Your co-operation and assistance in supporting these arrangements will be appreciated.

 

November 2015

Listed below are the schedules of pay dates for the Christmas period, December 2015, for all staff. In order to meet these deadlines the following information is required:

From Deans, Heads, Faculty Administrators and PI (Research Accounts):

1. All Staff Requests for both new contracts and extensions (covering the period up to and including 1st January 2016 minimum) must be lodged with the HR Office by Friday  13th November 2015.  Staff requests received after this date will not be processed until January 2016.

From Staff:

2. HR will generate the contracts from the above staff requests and these contracts must be signed and returned by the staff members to the HR Office as soon as possible, BUT no later than Monday 30th November 2015, including fully completed wages payment forms processed on line where appropriate.

For All Other Paper Work the deadline is 4pm on Tuesday 1st December 2015.

It is imperative that all part-time staff submits any outstanding claims by this date to ensure that their Tax and PRSI Weeks are accurate for 2015 tax year.

Monthly salaries:        Will be in the bank on Tuesday 22nd. December 2015.

Part-time salaries:      Will be in the bank on Tuesday 22nd. December 2015. Hours worked up to 15th December will be paid subject to the Head of School’s approval.

Weekly wages:            On Friday 18thDecember THREE week’s wages will be paid. As you are paid weekly in arrears, this payment will cover for week ending 11th December, 18th December and 25th December inclusive, i.e. to the last week of the current tax year. Next pay date will be Friday 8th January 2016 which covers your pay for week ending 1st January 2016, which will be week one for the new tax year.

Postgraduate:             Will be in the bank on Thursday 17th December 2015.

         

Campus Companies-

DCU Commercial Ltd.:          As DCU weekly staff above.

Weekly Paid staff:

 

Campus Companies-

DCU Commercial Ltd./

Ed Trust                                  As DCU monthly staff above.

Monthly paid Full and Part-time staff.

Under NO circumstances will payroll be in a position to pay advances. Your co-operation and assistance in supporting these arrangements will be appreciated.

 

January 2015

Year End Documents: Under statutory regulations staff in employment at 31st December 2014 are due to be supplied with a P60 and PRD60 Certificate (Pension Related Deduction Certificate relates to DCU staff only).  Staff and retired staff that receive their pay slips currently via Core Portal now have access to these year-end documents, to view/print via their Core Portal page at http://jubbah.dcu.ie/pls/coreportal_live  

Payroll will not be issuing copies via the internal mail.   Should you require further information on Core Portal please see - http://www.dcu.ie/sites/default/files/finance/2015%20Coreportal.pdf  

For the remaining staff (DCU Part-Time casual) these documents are being put in the internal mail today and will be making their way to the school/department administrator over the next few days. They are in a self-seal format similar to your pay slip, just larger in size.

FAO - Administrative staff responsible for internal mail please ensure that these are forwarded on to staff safely.  Should part-time staff not be on the premises in the near future, I would appreciate if you could forward the documents to their home address where available, if you are confident it is their up to date address. If you are unsure of an address please return the documents to the Payroll Office asap.

Retired staff members (Not using Core Portal) – P60’s will be mailed today along with a January pay slip to the current home address on the system.

Again we remind staff to please keep all of these documents safely as paper copies cannot be raised at a later date.

Please go to the links below to get a full explanation of the figures on your P60 & PRD60 as they do not always represent your actual gross salary

http://www.dcu.ie/finance/P60.shtml & http://www.dcu.ie/finance/PRD60.shtml

Just to remind staff that the payroll office updates their web page on and ongoing basis seehttp://www.dcu.ie/finance/payroll.shtml Please note there is also an FAQ section athttps://www4.dcu.ie/finance/payrollfaq.shtml

 

 All payroll queries should be directed to our central email addressPayroll@dcu.ie

 

November 2014

Listed below are the schedules of pay dates for the Christmas period, December 2014, for all staff. In order to meet these deadlines the following information is required:

From Deans, Heads, Faculty Administrators and PI (Research Accounts):

1. All Staff Requests for both new contracts and extensions (covering the period up to and including 1st January 2015 minimum) must be lodged with the Payroll Office by Friday  14th November 2014.  Staff requests received after this date will not be processed until January 2015.

From Staff:

2. HR will generate the contracts from the above staff requests and these contracts must be signed and returned by the staff members to the HR Office as soon as possible, BUT no later than Monday 1st December 2014, with fully completed wages payment forms processed on line where appropriate.

For All Other Paper Work the deadline is 4pm on Tuesday 2nd December 2014.

It is imperative that all part-time staff submits any outstanding claims by this date to ensure that their Tax and PRSI Weeks are accurate for 2014 tax year.

 

Monthly salaries:        Will be in the bank on Friday 19th. December 2014.

Part-time salaries:      Will be in the bank on Friday 19th. December 2014. Hours worked up to 15th December will be paid subject to the Head of School’s approval.

Weekly wages:            On Friday 12th December THREE week’s wages will be paid. As you are paid weekly in arrears, this payment will cover for week ending 5th December, 12th December and 19th December inclusive. A further payment will be made on 26th December covering week ending 26th December 2014 i.e. the last week of the current tax year. Next pay date will be Friday 9th January 2015, which covers your pay for week ending 2nd January 2015, which will be week one for the new tax year.

Postgraduate:             Will be in the bank on Thursday 18th December 2014.

           

Campus Companies-

DCU Commercial Ltd.:          As DCU weekly staff above.

Weekly Paid staff:

 

Campus Companies-

DCU Commercial Ltd./

Ed Trust                                  As DCU monthly staff above.

Monthly paid Full and Part-time staff.

Under NO circumstances will payroll be in a position to pay advances or manual cheques for wages/salaries. Your co-operation and assistance in supporting these arrangements will be appreciated.

 

March 2014

Single Euro Payment Area (SEPA)

The European Parliament adopted a regulation mandating new standards for the processing of electronic payments in Euro.  This regulation will result in the closure of national euro payment schemes across the EU, in favour of schemes based on SEPA standards.  The end date for completion of this is 1st August 2014.

DCU has been working with Core International our software providers, to meet these changes and both Core Pay and Core Expenses are now fully converted. As of this week all future payments will be processed via SEPA system.

In Brief

What is changing?

In Ireland this will mean the end of the EMTS clearing system used by Irish Banks for exchanging payments and direct debits.  It will also mean that the 6-digit National Sorting Code (NSC) and 8-digit Account Number will be replaced by the SWIFT Bank Identifier Code (BIC) and International Bank Account Number (IBAN) for electronic payments. Details of your BIC & IBAN are printed on your bank account statement and can also be found on most online banking services.

Your current data held in both Core Pay & Core Expenses has been converted to your BIC & IBAN. Moving forward it is aimed to give staff access to edit their own bank account via Core Portal, a further email will be issued when available.  In the mean time if you require any change to your bank account please complete the change in bank account form on our web page at https://www4.dcu.ie/finance/payrollforms.shtml  and for Core Expenses email the new details to accounts.payable@dcu.ie

 

Please note - that under the SEPA system the time of day in which your payment is credited to your bank account can differ from bank to bank and the commitment is that it will always be credited by the close of business on the appropriate due date.

Further information is available at http://www.ipso.ie/section/SEPA

 

Wages Payment Form - New Process

As you are aware here to fore Wages Payment Forms were issued by HR with every contract for new and rejoining staff.  This form was then completed by the employee and returned to payroll office in paper fashion. The form is not only used for gathering the bank account etc. of the employee, it is also a declaration of their pension status within the public sector at the time of taking up that particular contract. This information is a requirement of the Dept of Finance.

In order to streamline the process and meet all our statutory requirements HR will now be issuing a memo with a specific web link to this form and unique reference number for each contract raised.  The individual can then complete their personal data on line which will be submitted directly to the payroll office. This should help avoid us all trying to trace these paper forms, everything will be logged electronically the employee will get an acknowledgement when submitted.

If in the past you had been issuing staff member’s paper copies of this form can you ensure that this practice stops. Moving forward only online versions will be accepted for contracts issued by HR as of this week, week ending 7th Mar 2014

I would appreciate if you could pass this change in process information on to any individual in your area that you feel needs to be aware of the change.

Any queries please do not hesitate to contact Sheila Bridgeman directly at 5152.